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SAMPLE CASE STUDY
Executive Calendar Management
Creating a structured weekly calendar designed to protect focused work time while keeping meetings organized and manageable.
Before time blocking
After time blocking
Client scenario
The executive wants to spend more time focused on business growth while maintaining a structured and realistic weekly schedule.
Working hours: 8:00 AM – 5:00 PM
Calendar preferences
- Minimum 2 hours of uninterrupted deep work every morning
- No meetings before 10:00 AM unless urgent
- Meetings preferably scheduled Monday–Thursday
- Friday preferably reserved for planning, administrative work, and catch-up
Objective
Create a structured weekly executive calendar that:
- Protects deep work
- Concentrates meetings into appropriate time blocks
- Preserves Friday for planning, administrative tasks, and catch-up
- Includes reasonable buffers and preparation time
- Prioritizes business growth activities
Approach
- Reviewed priorities and working hours
- Time-blocked morning deep work
- Grouped meetings into appropriate days
- Protected Friday for administrative and planning activities
- Added meeting preparation and transition buffers
- Balanced focused work with meetings and administrative responsibilities
Skills
Calendar ManagementSchedulingTime BlockingPrioritizationMeeting CoordinationTime ManagementAdministrative SupportAttention to Detail
Tool
Google Calendar / Google Workspace
Next project
Canva Graphics & Brand Support